Organisational Privacy Policy

RC No: 9235708

ORGANISATIONAL PRIVACY POLICY

Effective Date: July 11, 2026

Version: 1.0 (Global Cross-Border Compliance Framework)

1. GENERAL COMMITMENT AND SCOPE

The Global ManityHQ Network ("ManityHQ," "we," "us," or "our") is deeply committed to protecting the privacy, personal data, and emotional confidentiality of everyone who interacts with our organisation. ManityHQ exists to reframe how the world understands, supports, and engages men emotionally, socially, and collectively. In doing so, we recognise that building a global community rooted in brotherhood and trust requires absolute transparency regarding how data is handled.

This Privacy Policy applies to all personal information collected, processed, or retained through:

• Our official website (www.manityhq.com).
• Our specialised community portals and chat channels (such as The BASE and our official WhatsApp Channel).
• Our public programs, interactive events, video podcasts, and challenges (including Table of Men, Man Talk, and the Gratitude Challenge).
• Our field-level activations, advocacy events, and research projects (such as Hug-a-Man Day).
• Our digital storefront ("Shop with Purpose") and donor management infrastructures.

By utilising our Platform or voluntarily participating in our programs, you explicitly consent to the data collection and processing methods outlined in this Policy.

2. INFORMATION WE COLLECT AND HOW WE ACQUIRE IT

To effectively scale our impact, manage our communities, and conduct data-centric research, ManityHQ collects several distinct categories of personal information. We acquire this data directly from your interactions with us.

2.1. Individual Identity Data: This includes your full name, age range, gender, nationality, and city/country of residence. We collect this when you register for The BASE, apply to volunteer, or submit an inquiry.
2.2. Digital and Physical Contact Data: This includes your personal email address, active telephone numbers, and WhatsApp contact details. This data is captured when you join our mailing lists, register for events, or subscribe to receive daily prompts (such as for our behavioral change Gratitude Challenge).
2.3. Psychographic and Community Data: This includes information regarding your primary areas of emotional or social interest (e.g., mental health, identity, fatherhood, leadership), your reasons for seeking support, and your open-ended forum contributions.
2.4. Financial and Transactional Data: This includes your billing address, purchase history on our e-commerce shop, and records of voluntary donations. All financial data is processed securely through encrypted third-party payment infrastructure; ManityHQ never captures or stores your raw credit card or bank account credentials.
2.5. Advocacy and Testimonial Multimedia Data: This includes short endorsement videos, recorded messages, and media features submitted voluntarily to amplify our public-facing campaigns (such as the global "For Men. For ManityHQ" voice movement).
2.6. Field Research and Analytical Data: This includes completely anonymised survey responses regarding stress scales, environmental responsibilities, and emotional support networks gathered by our ground teams during initiatives like Hug-a-Man Day.

3. PURPOSES OF DATA PROCESSING

ManityHQ does not engage in arbitrary data collection. We utilise your personal data strictly for strategic, program-centric, and administrative purposes:

• Community Management: To onboard you, manage your membership, and maintain the safety and integrity of our male-only space, The BASE.
• Programmatic Delivery: To send guided reflections, daily reminders, and video updates for active campaigns directly to your digital devices or WhatsApp channels.
• Evidence-Informed Research: To analyse macro trends, chart wellness metrics, and compile real-time, non-identifiable field statistics to build our open-source research reports.
• Commercial Fulfilment: To process, package, ship, and trace merchandise purchased through our "Shop with Purpose" online terminal.
• Institutional Accountability: To manage donor relationships, record strategic investments into our community, and distribute written or multimedia impact breakdowns to our financial partners.
• Public Advocacy: To amplify real human stories, media features, and public endorsements that shift unhealthy cultural narratives around masculinity.

4. LEGAL BASES FOR PROCESSING DATA

In strict compliance with international data protection laws, ManityHQ processes your data under the following clear legal frameworks:

• Consent: Your explicit, freely given consent when you populate a form, opt into our newsletters, or complete an onboarding questionnaire. You have the right to withdraw this consent at any point.
• Contractual Necessity: When processing is vital to fulfill a direct transaction, such as shipping merchandise you purchased or processing an entry ticket to an international hangout event.
• Legitimate Interests: To preserve the absolute emotional safety of our community networks, protect our digital infrastructure from security threats, and measure our global Impact Numbers to showcase transparent social outcomes.

5. DATA SHARING, DISCLOSURE, AND THIRD-PARTY SUPPLIERS

ManityHQ maintains a strict policy: We do not sell, rent, swap, or commercially trade your personal data with any third party. Your data is shared only under highly restricted operational conditions:

• Strategic Partners and Service Providers: We coordinate with trusted technical and institutional allies who manage our backend databases, digital storage systems, and mailing automation. These entities operate under rigorous data processing protocols and cannot use your data for independent marketing.
• Anonymised Public Dissemination: Media allies, corporate sponsors, and academic institutions may receive aggregate statistical results derived from our field data, but this data will never contain names, phone numbers, or trackable personal identities.
• Legal and Protective Disclosures: We reserve the right to disclose individual personal information strictly if mandated by competent legal authorities or if we have reason to believe that a user presents an immediate risk of self-harm or a direct threat to the life of another individual.

6. INTERNATIONAL DATA TRANSFERS

ManityHQ operates across cross-border nodes including Nigeria, Canada, and the United Kingdom. Data gathered within one jurisdiction may be securely transferred, stored, or processed on secure cloud servers outside your home country. By choosing to interface with our Platform, you acknowledge and agree to these international data migrations. We implement robust standard contractual clauses to ensure your information remains protected to an equivalent level across all operating theatres.

7. DATA SECURITY AND RETENTION TIERS

7.1. Protection Mechanisms: We deploy multi-layered technical, administrative, and physical security measures—including end-to-end Secure Socket Layer (SSL) encryption, firewalls, and strict role-based access protocols. Access to raw, un-anonymised database spreadsheets is legally restricted to specific executive management roles (such as our Chief Executive Officer and designated Community Manager).
7.2. Retention Schedules: We store your information only for as long as you remain an active member of our community platforms or as necessary to fulfill legal accounting compliance. Research field surveys are immediately separated from identity details and preserved as permanently anonymised statistical metrics.

8. COOKIES AND DIGITAL FOOTPRINT TRACKING

Our website uses a blend of essential, analytical, and marketing cookies to optimise your browsing journey, trace our digital footprints, and manage shopping carts. For exhaustive details on how cookies are deployed and how you can override them through your device settings, please consult our standalone Website Cookie Policy in the platform footer.

9. DATA SUBJECT RIGHTS

Regardless of where you reside globally, ManityHQ respects your internal data rights. You may execute any of the following parameters by reaching out via our official website Contact Form:

• The Right to Access & Review: You can request a clear digital summary of the personal information we hold about you.
• The Right to Rectification: You can command immediate corrections to any outdated or inaccurate data.
• The Right to Erasure: You can demand the permanent deletion of your profile from The BASE, our databases, and our mailing servers.
• The Right to Object or Restrict: You can opt out of text updates, daily prompts, or specific communication tracks while keeping your community account active.

10. PRIVACY POLICY MODIFICATIONS

We preserve the right to amend, rewrite, or update this Organisational Privacy Policy at our complete discretion to align with changing data laws or technical enhancements. Any structural shifts will be uploaded directly to this URL with a freshly minted "Effective Date." We encourage our global network to regularly check this space to stay informed about how we safeguard their identity.

ACKNOWLEDGMENT

I, ________________________________________, acknowledge that I have read, understood, and agree to comply with this Organisational Privacy Policy.

Signature: _______________________________

Date: ____________________________________